From time-to-time, to ensure timely processing of finance applications, we may engage the services of external processing companies. These company’s administrative functions may be based overseas. These companies are subject to the Privacy Act 1988 (Cth).
What information do we collect and how do we use it?
We will collect personal information from you via telephone, face to face or by electronic means, when you engage our services, when we do business with you, and through our website. This may include a broad range of information from your name, address and contact details to other information about your employment, health, relationship status, retirement plans, qualifications, employment history and financial information. When we request your personal information, we will identify which information is necessary and which information may be provided at your option. If you choose not to supply any of the information we request, our ability to assist you may be limited.
Your full financial situation will need to be reviewed prior to acceptance of any offer or product.
We will use your personal information:
to conduct our business;
to manage our business relationships with you and with others
to complete a transaction on your behalf
to provide you with information about our products and services;
for our internal administrative, marketing, planning, product development and research requirements.
From time to time, we will use your contact details to send you direct marketing communications including offers, updates and newsletters that are relevant to the services we provide. We may do so by mail or electronically unless you tell us that you do not wish to receive electronic communications. We always give you the option of electing not to receive these communications in the future. You can unsubscribe by notifying us and we will no longer send this information to you.
How do we hold and protect your information?
We strive to maintain the relevance, accuracy, completeness and currency of the personal information we hold and to protect its privacy and security. We keep personal information only for as long as is reasonably necessary for the purpose for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements.
We hold the information we collect from you on our secure database. In some cases, your file is archived and sent to an external data storage provider for a period of time. We only use storage providers located in Australia who are also regulated by the Privacy Act.
We take all reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification or exposure. All Track Financial staff are required by the terms of their employment to maintain the confidentiality of customer information. Access to your information is restricted to those employees whose job requires that information. Access to our premises and computer systems is restricted through locks, password protection, internet firewalls and routers.
We will take reasonable steps to destroy or de-identify your personal information when your personal information is no longer required for our business functions.
Will we disclose the information we collect to anyone?
We do not sell, trade or rent client lists or personal information to any third party. We will disclose personal information about you to our lenders and agents where necessary to do so for the ordinary operation of our business.
In all cases we will only disclose that information that is strictly required, and take all reasonable steps to ensure that your personal information is handled in accordance with the Australian Privacy Principles. Third parties are strictly prohibited from using your personal information for any purpose other than in the pursuit of business related to Track Financial.
Otherwise, we will not disclose personal information unless you consent, we are required to do so by law or under some unusual other circumstances which the Privacy Act permits.
Disclosures to overseas recipients
Some of the recipients to whom we disclose your personal information may be based overseas. It is not practicable to list every country in which such recipients are located but it is likely that such countries will include the Philippines and India.
How can you access, update or correct the information we are holding?
You have the right to access your information and if necessary, for it to be corrected. Upon receipt of your written request and enough information to allow us to identify the information, we will disclose to you the personal information we hold about you. We may incur costs in giving you that information, in which case we reserve the right to charge you for our reasonable expenses incurred in doing so.
If you believe that we are holding inaccurate, incomplete, irrelevant or out of date data about you, you may ask us to correct it.
You can make a request for access to or correction of your personal information by contacting our Privacy Officer via email at firstname.lastname@example.org or by telephone on 1300 725 626.
What happens if you want to complain?
By asking us to assist, you consent to the collection and use of the information you have provided to us for the purposes described above.